Privacy Policy

Privacy Policy — H J Michaels Publishing

Last updated: [04/12/2025]
Owner / Controller: H J Michaels Publishing
Website: https://www.hjmichaelspublishing.co.uk
Contact email: [customerservices@hjmichaelspublishing.co.uk]
 

1. Introduction

H J Michaels Publishing (“we”, “us”, “our”) is committed to protecting your privacy and handling your personal data in a safe and secure way. This Privacy Policy explains how we collect, use, store and share personal data when you visit and use https://www.hjmichaelspublishing.co.uk (the “Site”), subscribe to our mailing list, contact us, or purchase our products via third parties (for example, Amazon).

This policy is written with UK and EU data protection law in mind (UK GDPR / Data Protection Act 2018 and the EU GDPR). If you are located outside the UK or EU, please note that your information may be transferred to, stored, or processed in the UK or other countries.

2. Personal data we collect

We collect personal data you provide directly and data collected automatically when you use the Site.

Data you provide voluntarily

Contact details: name and email address when you sign up to our mailing list, contact us, or request information.

Communications: any messages you send us via contact forms or email.

Payments / orders: we do not process payments on this Site. Purchases of physical books are processed by third parties (for example, Amazon or third-party stores); we do not store your payment card details.

Data collected automatically

Technical data: IP address, browser type, device type, pages viewed, referring pages, timestamps (collected by server logs and analytics tools).

Cookies and similar technologies: for site functionality, analytics, and optional marketing.

3. How we use your personal data (purposes & legal bases)

We will only use your personal data where we have a lawful basis to do so under applicable law:

Typical purposes and legal bases

To deliver the lead magnet / free pages you requested (via redirect or email).

Legal basis: Consent (you provided your email and agreed to receive the free pages).

To send marketing and newsletter emails about new releases, promotions, freebies, and news.

Legal basis: Consent (you opt in when signing up). You may withdraw consent at any time (see “Unsubscribe” below).

To respond to enquiries and provide customer service.

Legal basis: Legitimate interests or performance of a request you made.

To maintain and improve the Site (analytics, testing, functionality).

Legal basis: Legitimate interests (to understand usage and improve the service).

To comply with legal obligations (for example, tax or legal requests).

Legal basis: Legal obligation.

4. Mailing list, popups and automations

We use our mailing list to send newsletters and automated welcome/onboarding emails. You join the list by entering your email in our signup popup or form and giving consent.

Provider: We use MailerLite to manage subscribers and send emails. MailerLite will process your email address and related data on our behalf. MailerLite’s privacy and data handling practices are governed by their privacy policy and the agreement between us.

Opt-in / confirmation:Our signup collects consent directly via the popup; you will be added to our subscriber list and may receive a welcome email.

Unsubscribe: Every marketing email includes an unsubscribe link. You can also request removal by emailing [customerservices@hjmichaelspublishing.co.uk].

5. Cookies & similar technologies

We use cookies and similar tracking technologies for site functionality and analytics. Some cookies are essential (site performance), others are optional (analytics and marketing).

Essential cookies: required for the Site to function (form submissions, security).

Analytics cookies: help us understand how visitors use the Site (for example, Google Analytics or similar).

Marketing cookies: used only if you consent and enable targeted features.

You will be asked to provide consent for non-essential cookies via our cookie banner (or you can manage cookies via your browser). For details on managing cookies see [Cookie Policy link — insert if you have one].

6. Sharing and disclosure of personal data

We will not sell your personal data. We may share data with:

Service providers: MailerLite (email delivery, list management), IONOS (website hosting), analytics providers, and any providers we use to operate the Site. These providers act as processors and only process data on our instructions.

Third-party sales platforms: If you purchase books via Amazon or other retailers, those platforms receive your information directly when you buy through them. We are not responsible for third-party privacy practices.

Legal requests: where required by law or to protect our rights.

Where personal data is transferred outside the UK/EEA, we will ensure appropriate safeguards are in place (for example, standard contractual clauses or relying on an adequacy decision) to protect your data.

7. Data retention

We keep personal data only as long as necessary for the purpose for which it was collected, including to comply with legal obligations, resolve disputes, and enforce our agreements.

Typical retention periods:

Subscriber emails: until you unsubscribe or for up to 3 years of inactivity (you may request earlier deletion).

Contact form messages: retained for up to 2 years unless needed longer for a specific enquiry.

Server logs and analytics: retained in aggregated form for up to 24 months (or per provider defaults).

If you would like us to delete or export your personal data earlier, see “Your rights” below.

8. Your rights

Under applicable data protection laws you have certain rights in relation to your personal data, including:

Access: request a copy of the data we hold about you.

Rectification: request corrections to inaccurate or incomplete data.

Erasure (“right to be forgotten”): request deletion of your personal data (subject to legal exceptions).

Restriction of processing: request restriction of processing while a dispute is resolved.

Data portability: request a copy of your personal data in a structured, machine-readable format.

Object: object to processing based on legitimate interests or direct marketing.

Withdraw consent: where processing is based on consent, you may withdraw your consent at any time (this does not affect processing already carried out).

To exercise your rights, contact us at: [customerservices@hjmichaelspublishing.co.uk]We will respond within one month (or longer if legally permitted and we notify you).

If you remain unhappy with our response, you have the right to lodge a complaint with the supervisory authority: Information Commissioner’s Office (ICO) (UK) — https://ico.org.uk

9. Security

We take reasonable technical and organisational measures to protect personal data against loss, misuse and unauthorised access, including:

industry standard encryption on the Site and when transferring data;

secure hosting with IONOS;

limiting access to data to authorised personnel and service providers.

No system is completely secure; if a data breach affecting your data occurs and we are required to notify you, we will do so as quickly as possible and in accordance with legal requirements.

10. Children’s data

Our Site and services are not intended for children under 13 (or the applicable minimum age in your country). We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us at [customerservices@hjmichaelspublishing.co.uk] and we will delete it.

11. Third-party links and affiliate disclosure

The Site may contain links to third-party sites, including Amazon product pages. We are not responsible for the data practices of those sites. If you follow a link and make a purchase on a third-party site, your data will be processed by that third party under their policies.

Affiliate disclosure: Where we include links to third-party retailers, we may receive an affiliate commission for qualifying purchases. This does not affect the price you pay.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. When we make material changes, we will update the “Last updated” date and, where appropriate, inform subscribers by email or a prominent notice on the Site.

13. Contact us

If you have questions about this Privacy Policy or about how we use your personal data, contact:

H J Michaels Publishing
Email: [customerservices@hjmichaelspublishing.co.uk]
 

By subscribing you agree to receive emails from H J Michaels Publishing with free colouring pages and occasional news and offers. You can unsubscribe at any time. Privacy Policy: https://www.hjmichaelspublishing.co.uk/privacy-policy